Run Your Trade
Business Smarter
The AI-powered field service platform that handles jobs, crews, scheduling, timekeeping, invoicing, and a customer portal — with intelligence built into every workflow for electricians, plumbers, HVAC techs, and every trade in between.
14-day free trial · No credit card required · Cancel anytime
Trusted by trade businesses across North America
Everything your trade
business needs to thrive
Stop juggling spreadsheets, whiteboards, and paper. Tradesmin brings your entire operation — office and field — into one platform purpose-built for the trades.
Job Management
From first call to final walkthrough
Track every job through its complete lifecycle. Create estimates, schedule crews, monitor progress in real-time, and close out jobs with a complete audit trail — all in one unified view.
- Create jobs in seconds with customer, address, and trade type
- Track status from estimate through completion with visual pipeline
- Assign crews with lead and helper roles for clear accountability
- Attach unlimited photos, notes, and documents per job
Customer CRM
Every relationship, one search away
Build lasting customer relationships with complete profiles, job history, and communication tracking. Import your existing contacts or build your database as you go — your customer data grows with your business.
- Full profiles with contact info, addresses, and custom notes
- Complete job history per customer for repeat business
- Quick search and smart filters across your entire base
- Mobile-ready customer cards for field access
Smart Scheduling
Drag. Drop. Dispatched.
A visual calendar built specifically for trade businesses — not recycled from a generic project tool. Drag-and-drop crew assignments, spot conflicts instantly, and push schedules to field teams in real-time.
- Drag-and-drop in day, week, or month view
- Auto-assign crew from job's employee roster
- Color-coded events by status — spot issues at a glance
- Conflict detection prevents double-booking
Timekeeping
One tap. Every hour. Every job.
Replace paper timesheets forever. GPS-stamped clock-in/out feeds directly into payroll and job costing. Manager approvals ensure accuracy, and export-ready reports make payroll day painless.
- One-tap clock in/out from mobile or desktop
- GPS verification on every time entry
- Manager approval workflow before hours hit payroll
- Automatic overtime and break calculations
Invoicing
Jobs complete. Invoices generate. You get paid.
Stop recreating invoices from scratch. When a job completes, Tradesmin auto-generates a professional invoice from tasks, materials, and time entries. Review, send, and track payment — all from one screen.
- Auto-generate invoices when jobs are marked complete
- Line items pulled from tasks, materials, and time entries
- Professional branded PDF invoices with your logo
- Track status: sent, viewed, paid, overdue
Task Templates & Checklists
Your playbook. Every jobsite.
Build reusable task templates by trade or job type and apply them with one click. Field crews check tasks off with photo proof, and you track completion percentage in real-time from the office.
- Create reusable templates by trade or job type
- Apply templates to new jobs with one click
- Photo-verified task completion from the field
- Real-time completion tracking from the office
And that's just the start
Every feature included on every plan. No gating, no surprises.
Team Chat
Real-time messaging with channels, DMs, reactions, file sharing, and auto-created job channels. Keep crew communication off personal phones.
Inventory & Equipment
Track consumables, tools, and equipment across jobs. Barcode scanning, assignment tracking, transaction history, and low-stock alerts.
Tools & Equipment
Manage your tool fleet with check-out/check-in, maintenance schedules, GPS tracking, and cost allocation per job.
Contracts & Legal
Pre-built contract templates for every trade. Digital signatures, change order workflows, and a complete document vault per job.
Click any core feature above for full details, or
Up and running in minutes
No complex setup. No consultants. Just sign up and start managing.
Sign Up & Configure
Create your account, add your trades, and invite your team. Your first job can be created in under 5 minutes.
Schedule & Dispatch
Assign crews to jobs, set schedules on the calendar, and let your field teams see their day at a glance.
Track & Get Paid
Time entries flow into invoices automatically. Send professional invoices and track payments in real time.
Intelligence built into every workflow
Tradesmin's AI doesn't just automate — it learns your business patterns, anticipates bottlenecks, and makes every decision smarter.
Smart Scheduling
AI analyzes crew skills, job locations, and historical patterns to suggest the optimal schedule. Drag-and-drop with confidence — conflicts are flagged before they happen.
Intelligent Estimates
Upload job site photos and AI generates accurate estimates based on materials, labor hours, and your historical pricing. Review and send in minutes, not hours.
Predictive Analytics
See revenue forecasts, seasonal demand patterns, and cash flow projections powered by your real business data. Know what's coming before it arrives.
Auto-Invoicing
When a job completes, AI reviews tasks, materials, and time entries to draft a pixel-perfect invoice. Your review, your approval — just faster.
Crew Optimization
AI matches the right crew to the right job based on skills, certifications, proximity, and availability. Minimize drive time, maximize billable hours.
AI features are rolling out throughout 2026. Be among the first to experience them.
Start Free TrialThe numbers speak for themselves
Real results from real trade businesses
Reduction in invoicing time
Auto-generated from completed jobs
Saved per week on scheduling
Drag-and-drop beats whiteboards
Feature access on every plan
No feature gating, no paywalls
Setup to first job
No consultants, no complex onboarding
Give your customers
a front-row seat
A branded portal your customers actually enjoy using. They see progress, approve changes, and pay invoices — all without calling your office.
Real-Time Job Visibility
Customers see live progress, photos, and timeline updates without a single phone call.
- Live job timeline with status updates as work progresses
- Photo gallery updated by your field crews in real time
- Task completion tracking so customers see what's done and what's next
Estimates & Change Orders
Send estimates and change orders digitally — customers approve from their phone in seconds.
- Digital estimates customers can review and approve online
- Change orders with line-item detail and instant approval
- Full history of every estimate, revision, and approval
Invoices & Payments
Professional invoices delivered to the portal — customers pay online, you get paid faster.
- Invoices appear in the portal the moment you send them
- Customers review line items, ask questions, and pay online
- Payment confirmations and receipts stored automatically
Loved by the trades
Don't take our word for it — hear from the teams already using Tradesmin every day.
“Tradesmin cut our invoicing time by 95%, when Jobs complete, Invoices auto-generate. We went from chasing paper to getting paid faster than ever.”
Mike Rodriguez
Owner, Rodriguez Electrical
“The scheduling alone is worth it. We used to lose hours every week coordinating crews. Now it just works.”
Sarah Chen
Operations Manager, ChenCo Plumbing
“My guys actually like using the timekeeping app. No more end-of-week timesheet arguments.”
James Whitfield
Foreman, Whitfield HVAC
In demand by customers
Homeowners and property managers prefer working with contractors who use Tradesmin — because transparency builds trust.
“We could see every step of our kitchen remodel in real time — photos, schedule changes, even the invoice. It felt like we were part of the team instead of just waiting by the phone.”
David & Laura Kinney
Homeowners, Portland OR
“When our contractor sent us a portal link instead of a PDF estimate, I was skeptical. Ten minutes later I'd approved the change order from my phone at the grocery store. Never going back.”
Angela Torres
Property Manager, Torres Holdings
“I've hired a lot of contractors. The ones using Tradesmin are the ones I rehire — I can see the schedule, approve changes, and pay invoices all in one place. It just feels more professional.”
Brian Matsuda
Homeowner, Boise ID
Frequently asked questions
Get in touch
Have questions? Want a demo? We'd love to hear from you.
hello@tradesmin.com
Phone
(949) 415-4435
Office
Canyon Lake, CA — Serving all of North America
Ready to build with
intelligence?
Join the growing number of trade businesses saving time, impressing customers, and getting paid faster.